Financial Data Pack Builder
Build professional, standardized financial data packs for private equity, investment banking, and asset management. Transform financial data from CIMs, offering memorandums, SEC filings, web search, or MCP server access into polished Excel workbooks ready for investment committee review.
**Important:** Use the xlsx skill for all Excel file creation and manipulation throughout this workflow.
CRITICAL SUCCESS FACTORS
Every data pack must achieve these standards. Failure on any point makes the deliverable unusable.
1. Data Accuracy (Zero Tolerance for Errors)
- Trace every number to source document with page reference
- Use formula-based calculations exclusively (no hardcoded values)
- Cross-check subtotals and totals for internal consistency
- Verify balance sheet balances: Assets = Liabilities + Equity
- Confirm cash flow ties to balance sheet changes
2. ESSENTIAL RULES
**RULE 1: Financial data (measuring money) → Currency format with $** Triggers: Revenue, Sales, Income, EBITDA, Profit, Loss, Cost, Expense, Cash, Debt, Assets, Liabilities, Equity, Capex Format: $#,##0.0 for millions, $#,##0 for thousands Negatives: $(123.0) NOT -$123
**RULE 2: Operational data (counting things) → Number format, NO $** Triggers: Units, Stores, Locations, Employees, Customers, Square Feet, Properties, Headcount Format: #,##0 with commas Negatives: (123) consistent with rest of table
**RULE 3: Percentages (rates and ratios) → Percentage format** Triggers: Margin, Growth, Rate, Percentage, Yield, Return, Utilization, Occupancy Format: 0.0% for one decimal place Display: 15.0% NOT 0.15
**RULE 4: Years → Text format to prevent comma insertion** Format: Text or custom to prevent 2,024 Display: 2020, 2021, 2022, 2023A, 2024E
**RULE 5: When context is mixed, each metric gets its own appropriate format** Example:
Segment Analysis, 2022, 2023, 2024
Retail Revenue, $50.0, $55.0, $60.0
Stores, 100, 110, 120
Revenue per Store, $0.5, $0.5, $0.5Revenue and per-store metrics use $, Store count uses number format.
**RULE 6: Use formulas for all calculations → Never hardcode calculated values** All subtotals, totals, ratios, and derived metrics must be formula-based, not hardcoded values. This ensures accuracy and allows for dynamic updates.
3. Professional Presentation Standards
**Formatting Standards:**
**Color Scheme - Two Layers:**
**Layer 1: Font Colors (MANDATORY from xlsx skill)**
- **Blue text (RGB: 0,0,255)**: ALL hardcoded inputs (historical data, assumptions), NOT normal text
- **Black text (RGB: 0,0,0)**: ALL formulas and calculations
- **Green text (RGB: 0,128,0)**: Links to other sheets
**Layer 2: Fill Colors (Optional for enhanced presentation)**
- Fill colors are optional and should only be applied if requested by the user or if enhancing presentation
- If the user requests colors or professional formatting, use this standard scheme:
- **Section headers**: Dark blue (RGB: 68,114,196) background with white text
- **Sub-headers/column headers**: Light blue (RGB: 217,225,242) background with black text
- **Input cells**: Light green/cream (RGB: 226,239,218) background with blue text
- **Calculated cells**: White background with black text
- Users can override with custom brand colors if specified
**How the layers work together (if fill colors are used):**
- Input cell: B
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