Client Review Prep

Client Review Prep

description: Prepare for client review meetings with portfolio performance summary, allocation analysis, talking points, and action items. Pulls together account data into a concise meeting-ready format. Use before quarterly reviews, annual checkups, or ad-hoc client meetings. Triggers on "client review", "meeting prep for [client]", "quarterly review", "prep for [client name]", or "client meeting".

Workflow

Step 1: Client Context

Gather or look up:

• **Client name** and household members
• **Account types**: Taxable, IRA, Roth, 401(k), trust, etc.
• **Total AUM** across accounts
• **Investment Policy Statement (IPS)**: Target allocation, risk tolerance, constraints
• **Life stage**: Accumulation, pre-retirement, retirement, legacy
• **Last meeting date** and any outstanding action items

Step 2: Portfolio Performance

For each account and the household aggregate:

| Metric | QTD | YTD | 1-Year | 3-Year | Since Inception | |--------|-----|-----|--------|--------|----------------| | Portfolio return | | | | | | | Benchmark return | | | | | | | Alpha | | | | | |

**Performance Attribution:**

• Which asset classes / positions drove returns?
• Top 3 contributors and top 3 detractors
• Any outsized single-position impact?

Step 3: Allocation Review

Current vs. target allocation:

| Asset Class | Target | Current | Drift | Action | |------------|--------|---------|-------|--------| | US Large Cap | | | | | | US Mid/Small | | | | | | International Developed | | | | | | Emerging Markets | | | | | | Fixed Income | | | | | | Alternatives | | | | | | Cash | | | | |

Flag any drift exceeding the IPS rebalancing threshold (typically 3-5%).

Step 4: Talking Points

Generate a meeting agenda:

• **Market overview** (2-3 min): Brief macro context and outlook
• **Portfolio performance** (5 min): How did we do? Why?
• **Allocation review** (5 min): Any rebalancing needed?
• **Planning updates** (5-10 min):
• Life changes? (job, health, family, home, education)
• Income needs changing?
• Tax situation updates
• Estate planning updates
• **Action items** (5 min): What are we doing before next meeting?

Step 5: Proactive Recommendations

Based on the review, suggest:

• Rebalancing trades (if drift exceeds thresholds)
• Tax-loss harvesting opportunities
• Cash deployment or withdrawal planning
• Roth conversion opportunities (if applicable)
• Beneficiary updates or estate planning needs
• Insurance review (life, disability, LTC)

Step 6: Output

• One-page client review summary (Word or PDF)
• Performance table with benchmarks
• Allocation pie chart (current vs. target)
• Recommended action items
• Meeting agenda

Important Notes

• Know your client before the meeting — review notes from last meeting
• Lead with what the client cares about, not what you want to talk about
• If performance was bad, address it directly — don't hide or spin
• Always end with clear action items and next steps with dates
• Document the meeting notes and any changes to the IPS
• Compliance: ensure all materials are compliant with firm policies and regulatory requirements